NSP Guidelines Index

• The origins and rationale for the creation of NSP.

• Purpose of the NSP and types of projects that are eligible for funding.

• Ineligible or unallowable activities (2.l)
• Conditions or funding limitations (2.2)

• Who is eligible to receive funds? (3.1)
• Responsibilities of participation (3.2)
• Appeals Process (3.3)
• Compliance with City Ordinance #220-1989 (3.4)

• Getting Community approval for the proposal (4.1)
• Deadlines and application forms (4.2)
• Accompanying documentation to be submitted with a proposal (4.3, 4.4)
• Help in preparing a proposal (4.5)
• Getting approval of the proposal (4.6, 4.7)

• Term of the contract (5.1)
• Number and amount of contracts allowed (5.2)
• Collaboration with other Community Councils (5.3)
• Interim, Final and "projected" Final Reports (5.4)
• Reimbursement/Payment (5.5, 5.6)
• Contract Amendments (5.7)
• Required Training (5.8)
• Service on the NSP Review Committee (5.9)

• Defining the role of the NSP Manager (6.1)
• Recommended job responsibilities (6.2)
• Required job responsibilities (6.3)

• To whom is the Review Committee responsible? (7.1)
• What is its purpose? (7.2)
• Composition of the Committee (7.3)
• Eligible Candidates for Chair and Chair Elect (7.4)
• Length and Commencement of Terms (7.5)
• Quorum Requirement (7.6)
• Committee Schedule (7.7)
• Approval process for proposals (7.8, 7.9, 7.10)
• Formal and Informal Amendments (7.11)
• Cancellation of contracts (7.12)
• Program monitoring (7.13)
• Committee operating procedures (7.14, 7.15, 7.16)
• Attendance policy and penalty for non-attendance (7.17)

• Role and responsibilities of Agency the City contracts with to administer NSP.

• Role and responsibilities of the individual whom the Agency designates as the primary staff person within the organization to manage NSP and interact with the City and the 51 Community Councils.

• Role and responsibilities of the City and/or its designated department(s) in overseeing the Agency's administration of NSP and monitoring the eligibility of Community Councils that participate in the program.

• List of eligible Community Councils as determined by the City.

• Partial listing of projects previously undertaken by Program participants.

Section 3: Community Council Eligibility To Participate

3.1 Only those community groups recognized and approved by the City of Cincinnati are eligible to participate in the Program. (Appendix A lists the 51 currently eligible groups.. It is understood that each Community Council may have different capacities and goals in any given year, but each Program participant should endeavor to undertake their contracted projects and activities with the best intentions for success. However, regardless of the level of success, Community Councils are encouraged to share their experiences with other Neighborhoods and the Administering Agency in order to consistently evaluate and improve the Program. Likewise, Program participants are expected to provide constructive feedback to the Agency and the NSP Review Committee regarding overall administration of the Program.

3.2 Each participating community organization accepts responsibility to fulfill its obligations to the Program in terms of service on the Review Committee, adherence to the NSP Guidelines, and the open and democratic operation of its Community Council.

3.3 In the event of a conflict or disagreement with the process, the Guidelines, or the contract, each participating community organization accepts the responsibility for the appeal process.

A formal written appeal must be submitted to the entities below in the order as listed:

1. NSP Review Committee
2. Administrating Agency Board
3. City of Cincinnati

3.4 All Program participants shall operate in accordance with City of Cincinnati Ordinance #220-1989 (See Appendix C):

1. The Neighborhood shall allow full membership and voting rights to any resident 18 years or older.
2. The Neighborhood shall not allow non-residents to vote or hold office unless its Council by-laws or regulations stipulate that "at least once per year any group of at least five Neighborhood Residents may require a special vote at which only Neighborhood Residents may vote to determine whether persons other than Neighborhood Residents shall continue to have voting privileges or be eligible to hold office."
3. The Neighborhood shall not discriminate in its membership recruitment (see Section 4.3).
4. The Neighborhood "shall make all decisions regarding NSP in open meetings" where all residents, whether members or not, are allowed to vote.
5. The Neighborhood shall provide to the City (the City Manager or his designee), if not already on file, a description of its territorial boundaries.