NBDSF Guidelines Index

• Purpose of the NBDSF and types of projects that are eligible for funding.

• Ineligible or unallowable activities (2.l)
• Conditions or funding limitations (2.2)

• Who is eligible to receive funds? (3.1)
• Responsibilities of participation (3.2)
• Appeals Process (3.3)
• Compliance with City Ordinance #220-1989 (3.4)

SECTION 4 -- THE APPLICATION PROCESS

• Getting Community approval for the proposal (5.1)
• Deadlines and application forms (5.2)
• Accompanying documentation to be submitted with a proposal (5.3, 5.4)
• Help in preparing a proposal (5.5)
• Getting approval of the proposal (5.6, 5.7)

• Term of the contract (6.1)
• Number and amount of contracts allowed (6.2)
• Collaboration with other organizations (6.3)
• Interim, Final and "projected" Final Reports (6.4)
• Reimbursement/Payment (6.5, 6.6)
• Contract Amendments (6.7)
• Guidelines for hiring contractors
• Required Training (6.9)
• Service on the NBDSF Review Committee (6.10)

• Defining the role of the NBD Manager (7.1)
• Recommended job responsibilities (7.2)
• Required job responsibilities (7.3)

• Composition of committee (8.1)
• To whom is the Review Committee responsible? (8.2)
• What is its purpose? (8.3)
• Election of chair (8.4)
• Quorum (8.5)
• Publicizing meeting schedule (8.6)
• Approval process for proposals (8.7-8.10)
• Cancellation of contracts (8.11)
• Program monitoring (8.12)
• Committee operating procedures (8.13, 8.14, 8.15)
• Attendance policy and penalty for non-attendance (8.16)

• Role and responsibilities of Agency the City contracts with to administer NBD.

• Role and responsibilities of the individual whom the Agency designates as the primary staff person within the organization to manage NBD and interact with the City and the 51 Community Councils.

• Role and responsibilities of the City and/or its designated department(s) in overseeing the Agency's administration of NBD and monitoring the eligibility of Community Councils that participate in the program.

• List of eligible Community Councils as determined by the City.

• Geographic definitions of eligible business districts

• Partial listing of eligible projects.

Section 4: The Application Process

Neighborhood Business Association or Community Council approved proposals are submitted to the Administering Agency and the Department.

The Administering Agency and the Department review proposals for eligibility verification and completeness.

Proposals approved by the Administering Agency are advanced to the CNBDU Approval Committee for review and approval.

Proposals approved by the CNBDU Approval Committee are advanced to DCDP which shall report to the Cincinnati City Council Neighborhoods and Public Services Committee Chairperson. The Neighborhoods and Public Services Committee Chairperson shall place reports on the Neighborhoods and Public Services Committee agenda at the earliest possible date for final approval by City Council.

The Administering Agency generates and executes contracts for all proposals approved by City Council.

The Department reports semi-annually to City Council with a breakdown of the communities receiving Program grants and the amount of award. The Department reports to City Council the status of the NBDSF program within 60 days after NBDSF Program completion.

Each of the Department's Program reports will be submitted simultaneously to CNBDU, participating Community Councils and NBD Associations. A schedule for the review process, including meeting dates and deadlines, will be established by the Administrating Agency.

Mandatory financial and administrative procedures training will be established by the Administrating Agency.