NBDSF Guidelines Index
SECTION 1 -- PROGRAM PURPOSE & CATEGORIES OF FUNDABLE PROJECTS- Purpose of the NBDSF and types of projects that are eligible for funding.
- Ineligible or unallowable activities (2.l)
- Conditions or funding limitations (2.2)
- Who is eligible to receive funds? (3.1)
- Responsibilities of participation (3.2)
- Appeals Process (3.3)
- Compliance with City Ordinance #220-1989 (3.4)
SECTION 4 -- THE APPLICATION PROCESS
SECTION 5 -- PREPARATION & SUBMISSION OF A NBD PROPOSAL- Getting Community approval for the proposal (5.1)
- Deadlines and application forms (5.2)
- Accompanying documentation to be submitted with a proposal (5.3, 5.4)
- Help in preparing a proposal (5.5)
- Getting approval of the proposal (5.6, 5.7)
- Term of the contract (6.1)
- Number and amount of contracts allowed (6.2)
- Collaboration with other organizations (6.3)
- Interim, Final and "projected" Final Reports (6.4)
- Reimbursement/Payment (6.5, 6.6)
- Contract Amendments (6.7)
- Guidelines for hiring contractors
- Required Training (6.9)
- Service on the NBDSF Review Committee (6.10)
- Defining the role of the NBD Manager (7.1)
- Recommended job responsibilities (7.2)
- Required job responsibilities (7.3)
- Composition of committee (8.1)
- To whom is the Review Committee responsible? (8.2)
- What is its purpose? (8.3)
- Election of chair (8.4)
- Quorum (8.5)
- Publicizing meeting schedule (8.6)
- Approval process for proposals (8.7-8.10)
- Cancellation of contracts (8.11)
- Program monitoring (8.12)
- Committee operating procedures (8.13, 8.14, 8.15)
- Attendance policy and penalty for non-attendance (8.16)
- Role and responsibilities of Agency the City contracts with to administer NBD.
- Role and responsibilities of the individual whom the Agency designates as the primary staff person within the organization to manage NBD and interact with the City and the 51 Community Councils.
- Role and responsibilities of the City and/or its designated department(s) in overseeing the Agency's administration of NBD and monitoring the eligibility of Community Councils that participate in the program.
- List of eligible Community Councils as determined by the City.
- Geographic definitions of eligible business districts
- Partial listing of eligible projects.
Section 5: Preparation And Submission Of An NBD Proposal
5.1 In preparing a proposal, a Business Association or Community Council shall:
- Encourage and consider all ideas from Neighborhood Business Associations and Community Councils from neighborhood residents and groups;
- Make final decisions regarding the proposal in regular open, well-publicized meetings with the required quorum, where all Business Association or Community Council members, businesses located within the NBD and neighborhood residents have a vote; and
- Document that a democratic process was used to develop the proposal.
5.2 Proposals and accompanying documentation shall be submitted to the Administering Agency and the Department by the appropriate deadline as specified in the calendar of NBDSF Program Review Committee Meetings and Deadlines. Community Councils shall use the NBDSF application forms as determined by the NBDSF Review Committee.
5.3 Each proposal shall be accompanied by the following documentation, if not already on file with the Administering Agency, or if there have been revisions since submitting the last NBD proposal:- Current organization By-Laws that meet the applicable requirements of City Ordinance #249-2004.
- Proof of current nonprofit incorporation status within the State of Ohio (i.e., copy of a Certificate of Continuing Existence, Statement of Good Standing, or Certificate of Reinstatement) and the corporation's Articles of Incorporation and all amendments (a separate document from the By-Laws).
- A resolution passed by the Community Council stating that no one is barred from Business Association or Community Council membership by reason of race, sex, age, handicap, religion, or national origin.
- A resolution passed by the Community Council that there will be no discrimination in hiring based on race, sex, age, handicap, religion, or national origin.
- All proposal submissions and documentation materials shall be received by the Administering Agency in advance of or on published deadline dates.
- Minutes and Sign-In sheets from the Business Association or Community Council meeting at which the proposal was voted on must be submitted. If the meeting took place on a date other than the Business Association or Community Council regular monthly meeting, the Business Association or Community Council shall provide evidence that businesses and business district residents were notified in advance of the opportunity to vote on the NBDSF Program proposal.
- Job descriptions for any position to be paid with Program funds.
- An Organizational Plan shall be provided when a proposal budget seeks wages in excess of $500 for any one worker. The Organizational Plan shall describe the connection between workers and the Business Association or Community Council and its volunteers, as well as define a set of goals and objectives for the contract term that are specific and measurable.
5.5 Program participants are expected to utilize all available resources to ensure quality and timely proposal submissions. A Pre-Review Deadline will be instituted to allow a Business Association or Community Council to submit draft proposals and documentation in advance of the Final Deadline. All Business Associations or Community Councils should seek to take advantage of the Pre-Review Deadline to determine potential problems in advance of the final submission.
5.6 Once a proposal has been forwarded onto the NBDSF Program Review Committee for approval, the Business Association or Community Council shall ensure that at least one person knowledgeable about the proposal and previous year's Final Report is present at the NBDSF Program Review Committee meeting when the proposal is considered. If no knowledgeable person is present, the proposal will not be considered.
5.7 Should a neighborhood fail to win approval of its proposal after engaging the established procedures and available resources, it has the right to appeal as specified in Section 3.3 of these Guidelines.