NBDSF Guidelines Index

• Purpose of the NBDSF and types of projects that are eligible for funding.

• Ineligible or unallowable activities (2.l)
• Conditions or funding limitations (2.2)

• Who is eligible to receive funds? (3.1)
• Responsibilities of participation (3.2)
• Appeals Process (3.3)
• Compliance with City Ordinance #220-1989 (3.4)

SECTION 4 -- THE APPLICATION PROCESS

• Getting Community approval for the proposal (5.1)
• Deadlines and application forms (5.2)
• Accompanying documentation to be submitted with a proposal (5.3, 5.4)
• Help in preparing a proposal (5.5)
• Getting approval of the proposal (5.6, 5.7)

• Term of the contract (6.1)
• Number and amount of contracts allowed (6.2)
• Collaboration with other organizations (6.3)
• Interim, Final and "projected" Final Reports (6.4)
• Reimbursement/Payment (6.5, 6.6)
• Contract Amendments (6.7)
• Guidelines for hiring contractors
• Required Training (6.9)
• Service on the NBDSF Review Committee (6.10)

• Defining the role of the NBD Manager (7.1)
• Recommended job responsibilities (7.2)
• Required job responsibilities (7.3)

• Composition of committee (8.1)
• To whom is the Review Committee responsible? (8.2)
• What is its purpose? (8.3)
• Election of chair (8.4)
• Quorum (8.5)
• Publicizing meeting schedule (8.6)
• Approval process for proposals (8.7-8.10)
• Cancellation of contracts (8.11)
• Program monitoring (8.12)
• Committee operating procedures (8.13, 8.14, 8.15)
• Attendance policy and penalty for non-attendance (8.16)

• Role and responsibilities of Agency the City contracts with to administer NBD.

• Role and responsibilities of the individual whom the Agency designates as the primary staff person within the organization to manage NBD and interact with the City and the 51 Community Councils.

• Role and responsibilities of the City and/or its designated department(s) in overseeing the Agency's administration of NBD and monitoring the eligibility of Community Councils that participate in the program.

• List of eligible Community Councils as determined by the City.

• Geographic definitions of eligible business districts

• Partial listing of eligible projects.

Section 3: Business Association or Community Council Eligibility To Participate

3.1 Only those Business Associations and Community Councils with Neighborhood Business Districts recognized and approved by the City of Cincinnati are eligible to participate in the Program. (See Appendix A for the 34 currently recognized NBDs). Each Business Association or Community Council may have different capacities and goals in any given year; however, each Program participant must endeavor to undertake their contracted projects and activities with the best intentions for success. Each participating Business Association or Community Council is encouraged to share its experiences with other Program participants and the Administering Agency, to consistently evaluate and improve the Program. Program participants are expected to provide constructive feedback to the Administering Agency and the Program Review Committee regarding overall administration of the Program.

3.2 Each Program participant accepts responsibility to fulfill its obligations to the Program in terms of service on the Program Review Committee, adherence to the Program Guidelines, and the open and democratic operation of its Business Association or Community Council.

3.3 In the event of a conflict or disagreement with the Program process, Program Guidelines, or the Program contract, participants may submit a written request for interpretation and guidance to the Program Review Committee. Participants may appeal the decision of the Program Review Committee by submitting a written appeal to the following in the order as listed:

1. The Administering Agency (IIN)
2. AdminThe Department's Director (City)

3.4 All Program participants shall operate in accordance with City of Cincinnati Ordinance #249-2004. (See Appendix D). It is the intent of this Program to give priority to Neighborhood Business Associations as program participants. In the event of conflict between a Neighborhood Business Association and a Community Council, CNBDU, in consultation with the City, shall determine which entity shall be the program participant. The City reserves the right to make the final decision.

1. Every business located within the NBD shall be eligible to vote on NBDSF projects.
2. A participating Neighborhood Business Association or Community Council shall not discriminate in its membership recruitment.
3. A participating Neighborhood Business Association or Community Council shall make all decisions regarding the Program in open meetings where all residents, members and non-members, are allowed to vote.
4. A participating Neighborhood Business Association or Community Council shall provide to the Department a description of its territorial boundaries, unless already on file in the Department. Community Councils must continue to adhere all applicable Neighborhood Support Program (NSP) Guidelines.