NBDSF Guidelines Index

• Purpose of the NBDSF and types of projects that are eligible for funding.

• Ineligible or unallowable activities (2.l)
• Conditions or funding limitations (2.2)

• Who is eligible to receive funds? (3.1)
• Responsibilities of participation (3.2)
• Appeals Process (3.3)
• Compliance with City Ordinance #220-1989 (3.4)

SECTION 4 -- THE APPLICATION PROCESS

• Getting Community approval for the proposal (5.1)
• Deadlines and application forms (5.2)
• Accompanying documentation to be submitted with a proposal (5.3, 5.4)
• Help in preparing a proposal (5.5)
• Getting approval of the proposal (5.6, 5.7)

• Term of the contract (6.1)
• Number and amount of contracts allowed (6.2)
• Collaboration with other organizations (6.3)
• Interim, Final and "projected" Final Reports (6.4)
• Reimbursement/Payment (6.5, 6.6)
• Contract Amendments (6.7)
• Guidelines for hiring contractors
• Required Training (6.9)
• Service on the NBDSF Review Committee (6.10)

• Defining the role of the NBD Manager (7.1)
• Recommended job responsibilities (7.2)
• Required job responsibilities (7.3)

• Composition of committee (8.1)
• To whom is the Review Committee responsible? (8.2)
• What is its purpose? (8.3)
• Election of chair (8.4)
• Quorum (8.5)
• Publicizing meeting schedule (8.6)
• Approval process for proposals (8.7-8.10)
• Cancellation of contracts (8.11)
• Program monitoring (8.12)
• Committee operating procedures (8.13, 8.14, 8.15)
• Attendance policy and penalty for non-attendance (8.16)

• Role and responsibilities of Agency the City contracts with to administer NBD.

• Role and responsibilities of the individual whom the Agency designates as the primary staff person within the organization to manage NBD and interact with the City and the 51 Community Councils.

• Role and responsibilities of the City and/or its designated department(s) in overseeing the Agency's administration of NBD and monitoring the eligibility of Community Councils that participate in the program.

• List of eligible Community Councils as determined by the City.

• Geographic definitions of eligible business districts

• Partial listing of eligible projects.

Section 6: Terms of the NBDSF Contract Between IIN and the Business Association or Community Council

Each Program participant is required to execute a contract with the Administering Agency. A copy of the contract between the Business Association or Community Council and the Administering Agency is attached hereto as Exhibit D to the contract between the City and Invest in Neighborhoods.

The following is a summary of the contracting requirements:

6.1 The program year begins July 1, 2004 and ends June 30, 2005. Business Associations or Community Councils must submit proposals according to the published calendar of deadlines established by the NBDSF Program Review Committee.

6.2 A Business Association or Community Council may submit proposals for:

1. No more than one contract.
2. A maximum grant of Five Thousand Dollars ($5,000).

6.3 Business Associations or Community Councils may combine proposals and share one contract as long as the benefits to the participating neighborhoods are evident and agreed coordination is submitted in writing.

6.4 A Business Association or Community Council shall submit written performance reports twice during the period of the contract (Interim and Final Reports). Interim reports shall be submitted at the midpoint of the contract term. Final Reports may be submitted as soon as projects are completed, but no later than 30 days after the contract completion date.

6.5 No advance payments are permitted. The payment process is on a reimbursement basis through a voucher invoice or against an invoice for goods or services received. Participants are encouraged to submit vouchers on a monthly basis. At the minimum vouchers shall be submitted on a quarterly basis. Specific procedures for filing claim vouchers will be referenced in the materials provided at the mandatory NBDSF Program Financial and Administrative Procedures Training.

6.6 Payments shall be withheld when Interim and/or Final Reports are not submitted by established deadlines until those reports are filed with the Agency.

6.7 A Business Association or Community Council may not receive in excess of two formal amendments for a single contract. Amendments must be filed in the same procedure as specified for proposals.

6.8 When a proposal permits contracting, the Business Association or Community Council shall follow guidelines furnished by the City's Office of Contract Compliance.

6.9 A Business Association or Community Council shall have at least one representative attend the annual NBDSF Financial and Administrative Procedure Training. Failure to attend will result in the Business Association or Community Council temporary suspension from participation in Program until training requirements have been met.

6.10 A Business Association or Community Council must submit the name, address, zip code, and phone number of a person willing to serve as the neighborhood representative when that Business Association or Community Council is selected by lottery to serve on the NBDSF Program Review Committee.